Western Suburbs Legal Service
Administration information for volunteers
As there is limited administrative support at the legal service, it is anticipated that a component of any work will involve administration. There is scope for people with an interest in this area to develop skills.
The skills involved include:
•practical skills in office management
•bookkeeping
•filing
•typing/word processing skills
•reception/communication skills.
Duties Statement - Unpaid Administrative worker:
The tasks involved in providing a quality administrative service vary, and require differing skills and experience such as:
•bookkeeping knowledge
•computer skills
•typing, or a willingness to learn
•communication skills
•ability to prioritise workload
The duties that may be requested of an unpaid administrative include:
- Assist Co-ordinator in maintenance of office bookkeeping procedures, utilising manual and computerised methods
- Keep up to date with Workcover, Superannuation, and Taxation requirements
- Assist with banking procedures
- Assist with payment of accounts
- Monitoring petty cash expenditure where requested
- Assist in the preparation of unpaid worker rosters for both day and night time services
- Check that office supplies are in order (ie sufficient photocopying paper, stationery, stamps etc)
- Assist in the preparation of agendas, reports, correspondence etc for Committee of Management meetings
- Minute taking at meetings
- Attend the Federation of Community Legal Centre's Administrators Working Group
- Typing of letters and legal documents
- Archiving files
- Closing client files
- Filing
- Photocopying and collating



